FAQs • Carbondale, IL • CivicEngage

Are you accepting hand delivered qualifications or do you prefer they come via mail or delivery service?: Yes, we will accept hand delivered replies; but, be aware that they still have to be delivered by 5:00 p.m. on January 15, 2021 and that the City Hall is closed to the public. You will have to call into the switchboard for someone to come out and pick it up from you.

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SIMMS

No. Please use P.O. Box 2047 as the correct mailing address.

If you have already mailed your RFP to the incorrect P.O. Box, please email Mark Bollmann

2. Is there an estimated cost for this project?: The total estimated project cost is $17,482,500.

3. Does the DBE participation goal of 2.4% apply to the design team?: The DBE goal of 2.4% applies to the contractors and sub-contractors who will participate during the construction phase; not the design team.

If so, can a file be provided, or is it acceptable to download the image from the City’s website

Yes, you can use the City logo in your submittal and it can be captured off of our website.

5. For LEED Certification, can you tell us if the new project will require LEED commissioning and, if so, what level of certification - basic certification, Silver, Gold, Platinum?: LEEDs certification is something we are interested in, and will be discussed with the design team we select as to which level we decide to achieve.

6. Does the City want us to retain a Landscape Architect as a consultant, or does the City plan on doing their own landscaping (per previous projects)?: The design team will be responsible for the landscape design.

7. Are the second floor multi-use lease spaces and childcare facility mentioned in the Project Narrative (but not referenced in the RFQ) still part of the program?: Once the design team is selected, there will be discussions as to the design and layout. The multi-use lease spaces will be planned in the design but childcare and other available spaces will be discussed during the planning/design stage.

8. Should we include survey and Geotech as part of our scope, or does the City already have this information?: Yes, this should be included in your scope.

9. The Project Narrative that accompanied the Build Grant applications references preliminary design. Is it possible to see those preliminary designs and/or know who created them? Are you asking the sele: The design team selected will have full creative ability. They can produce their own design and/or incorporate the preliminary design into theirs.

10. The scope of services in the RFQ mentions Preliminary Architectural Documents, but does not mention further design phases, including construction documents. Is this just a preliminary design contract,: The Design team will provide full project services.

11. Is the demolition of the Bike Shop within the SIMMS submittal purview and, if so, the environmental assessment for that building is therefore to be anticipated?: It will be the responsibility of the Construction company that wins the bid to have the building assessed and properly demolished and disposed of.

12. Is there a requirement for either LEED certification, or design to LEED standards without certification, for the new SIMMS facility?: LEEDs certification is something we are interested in, and will be discussed with the design team we select as to which level we decide to achieve.

13. Would you please clarify what environmental studies, if any, will need to be complted by the design team as part of the design process?: The City has already conducted environmental studies of the City owned properties, but if an environmental study needs to be performed on the bicycle shop once it is demolished, then the design team will coordinate this.

14. Will public involvement be required for the programming and preliminary design phases?: No, our meetings with the public will be more of the informative type.

15. Is Commissioning included within the scope of "Architectural, Engineering, and Environmental Studies to complete the design"?: It will be the responsibility of the awarded contractor to coordinate and select an approved third party in commissioning of the completed building systems. If the design team needs commissioning consultations during the design phase, it will be their responsibility in selecting a firm for commissioning consultants.

16. Is there a page number limit on the RFQ response?: No, there is no limit.

17. Are you accepting hand delivered qualifications or do you prefer they come via mail or delivery service?: Yes, we will accept hand delivered replies; but, be aware that they still have to be delivered by 5:00 p.m. on January 15, 2021 and that the City Hall is closed to the public. You will have to call into the switchboard for someone to come out and pick it up from you.