Fiscal Year 2013 Annual Budget - Introduction

City of Carbondale
Financial Overview - Introduction

 

The Series 1995 General Obligation Bonds were originally issued to provide funding for the construction of the City Hall/Civic Center located at 200 South Illinois Avenue in Downtown Carbondale. 

The Series 2004 General Obligation Refunding Bonds were issued with an estimated average coupon rate of 3.67% replacing the outstanding Series 1995 General Obligation Bonds average coupon rate of 5.7%. The City will realize a savings of approximately $374,000 in interest over the remaining life of the bonds.

The City Hall/Civic Center provides office space for City Government operations including the Mayor and City Council, Office of the City Manager, Community Services Department, Development Services Department, Legal Department, Finance Department, Administrative Services Department, Fire Department, Emergency Management Services and Public Works Administration/Engineering.  Adjoining the City Hall is the Civic Center, which provides 8,200 square feet of multi-purpose meeting rooms. The multi-purpose meeting rooms are used for City Council meetings and various meetings of boards and commissions in the community. The Civic Center is also available for use by the general public on a rental basis. Banquets, receptions, reunions, dances, workshops, conferences, trade shows and exhibitions can be accommodated. A catering kitchen, white wedding chairs and several pieces of multi-media equipment are also available for rent on the premises.

Readers Guide to Navigating Through the Budget


Introduction - City Official, Staff, Profile and Table of Contents
This budget document is prepared to enable the City Council, residents of Carbondale, investors, creditors, and other governmental units to gain the maximum understanding of the City's programs and financial operations.

A government budget containing special terminology, forms, charts and organization can become a challenge to the user. The main objective of this document is to communicate this information to the reader in a clear and understandable manner. This guide has been included to help the reader understand the organization of this document and to help inform the reader where to look for certain types of information.

Budget Intro - Budget Message
The City Manager introduces the budget with the City Manager's Budget Message, a short History of Carbondale, Community Profile, Boundary Map, Location Map with Internet Address, City Organizational Chart, Departmental Services Chart, 2012 Accomplishments and Community Goals. 

The City Manager’s Budget Message gives an overview of the accomplishments during the current Fiscal Year and decisions made during the budget process that are included in the new Fiscal Year budget. A Short History of Carbondale gives a look of how the City was established and the importance of the railroad and Southern Illinois University. The Community Profile highlights what kind of services the City of Carbondale offers, with an overview of Population, Recreational, Commercial, Educational and Shopping facilites as well as Media and Major Employers of the City. The City Organizational Chart helps the reader to understand the City department structure and the Departmental Services Chart gives an explanation of what services are offered in each division.  The Fiscal Year 2012 Accomplishments and the Fiscal Year 2013 Community Goals are also included in this section.

Budget Summaries -
Section One
Section Two
Section Three
Section Four

This section contains information on the City's Financial Structure, Financial and Budgetary Policies and a calendar/timeline of how the budget process works. The Major Revenue Assumptions and Fund Balance Analysis section guides the budget preparers with discriptions, projections assumptions and trends showing the revenue available in which to operate the City's finances. The final section includes the Financial Summaries (governmental or proprietary funds), charts to reflect revenue and expenditures summarized by department, division and individual line code items to help the reader see exactly where funds are being appropriated. Information regarding the number of full time equivalent employees separating by divisions is also include in this section.

General Fund - All General Fund Accounts
The General Fund accounts for all revenues and expenditures used to finance the traditional services associated with the municipal government which are not accounted for in other funds. In Carbondale these services include general government, public safety, development services, public works, and community services. Capital equipment and economic development debt service expenditures and transfers to other funds are accounted for in this fund. The primary revenue sources for this fund are sales and service (utility) taxes, property tax and intergovernmental revenues, such as Illinois income tax and corporate replacement taxes.

Special Revenue Funds - All Special Revenue Accounts
Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than debt service, expendable trusts, or community investment program funds) that are legally restricted to expenditures for specified purposes.

The Motor Fuel Tax Fund accounts for motor fuel tax allocations from the State of Illinois for street maintenance, major street construction and traffic signal community investment programs as approved by the Illinois Department of Transportation.

Tax Increment Fund accounts for financial transactions related to the City's Tax Increment Finance Redevelopment Project Area No. 1. Eligible costs include reimbursements to private developers as approved by the City council through redevelopment agreements and public improvements within the project area. Property tax revenues along with General Fund contributions are the major sources of revenue for this fund.

The Child Care Services Fund due to the financial demands that the Child Care Center required of the General Fund in conjunction with the economic downturn, the City Council discontinued the Child Care Services during Fiscal Year 2010.

Debt Service Fund - All Debt Service Accounts

The Debt Service Fund accounts for financial resources to be used for the redemption of principal, interest and paying agent fees for General Obligation Bonds issued on behalf of Governmental Fund Types. The primary sour­ce of revenue to the Debt Service Fund is subsidy from the General Fund. Also transfers from the Motor Fuel Tax Fund and the Community Investment Fund contribute to Debt Service Fund revenues. Beginning in Fiscal Year 2004, the City Council stopped levying a tax and the standing levies for the General Obligation Bonds are abated in their entirety. Currently, the General Fund provides the financial resources to the Debt Service Fund until such time as the City’s Debt Service Tax Levy may be reinstituted.

Community Investment Funds - All Community Investment Accounts
Community Investment Funds are created to account for financial resources to be used for the acquisition or construction of major capital facilities, except for those financed by Special Revenue Funds and Proprietary Funds. The Community Investment Funds provide a formal mechanism which enables administrators to ensure that revenues restricted to a certain, relatively permanent purpose are used only for that purpose.

The Local Improvement Fund provides the control for construction of Community Investment Program projects that are not funded in other capital project, governmental, or proprietary funds. The primary sources of funding include the three-cent per gallon locally collected municipal motor fuel tax, any grant funds and the fund­ing source transfer from the General Fund.

Proprietary Funds - All Proprietary Accounts
Proprietary Funds are established to account for the self-­supporting municipal activities that are similar to private business, where the intent of the governing body is that the costs of providing goods and services to the general public on a continuing basis be financed or recovered primarily through charges for services. The significant characteristic of a proprietary fund is that the account­ing system makes it possible to determine operating profit or loss.

ENTERPRISE FUNDS

The Waterworks and Sewerage Fund, provides for the operation and maintenance of the municipal water and wastewater treatment and distribution systems. In addition, transfers from the Operating Account provide the financing of Community Investments and debt service require­ments. Operating revenues are derived from water and sewer service charges. Community Investments are also financed from property owner contributions and General Obligation Bond proceeds. The Public Works Department is responsible for the administration of the Waterworks and Sewerage Fund.

The Parking System Operations Fund operates and maintains public use parking lots and metered street areas. Revenue is derived from parking meter receipts, permits, and fines. The Finance Department is responsible for the administration of this fund. Maintenance of the municipal parking lots and meters and the collection of meter revenues are provided by the Street Maintenance Division of the Public Works Department.

The Solid Waste Management Fund, which is ad­ministered by the Public Works Department, provides for the municipal refuse collections, landscape waste removal and the recycling program. Revenue is derived from City refuse customer service fees, landscape waste fees, and recycling assessment fees.

The Rental Properties Fund operates the University City Municipal Complex as a service center for S.I. Regional Social Services, State Crime Lab and other non-profit organizations. Rental income, which provides funds for operating expenses and community investments, is the major source of revenue. The Public Works Department is responsible for the operation of this fund.

INTERNAL SERVICE FUND

Health Reimbursement Fund is used to account for the City's Group Health Insurance premiums which are financed by City, employee, and retiree contributions. This fund is administered by the General Govern­ment Department - Human Resources Division. The function of the Group Health Insurance Reimbursement Fund is to provide funding for health care benefits to active and retired City employee.

Component Unit - Public Library Account
The Carbondale Public Library is a component unit and included in this budget.

Community Investment Program - All CIP Programs

The Five-Year Community Investment Program (CIP) Budget provides for the planned, expansions, improvements or reconstruction of the City=s infrastructure assets. Capital outlay items such as vehicles, computers, office equipment, radios, machinery and equipment are not included in the CIP. These items are budgeted in the various user divisions. The detailed list of the capital outlay items is provided in the Supplemental Section of this budget.

Supplemental Data - Miscellaneous Supplemental Files
This section gives the reader some important statistical information on such items as capital outlays, debt service, tax levies, demographic statistics and five-year historical financial data.

Five-Year Budget Projections - All Funds Five Year Projections
This section provides the reader the longer-term outlook of the financial projections for all of the City’s funds. The projections should only be used as a guide rather than a definite statement of financial trends and stability.

Glossary of Terms - Glossary
The Glossary is provided to assist the reader in understanding specialized and technical terminology contained in the Annual Budget that is unique to public finance and budgeting. 

Continue on to the Budget Message

 

 
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